Board Members Present: Clarence Babineaux, Fred McClanahan, Archer Frierson, Sam Williamson, and Van Anderson

Board Members Absent: Reverend Roy Thomas, David McCullough

Others Present: Martha Carter, Judy Rachal, Richard Stewart, Arthur Meacham, Beth Ann Carter, Howard Adkins, Wes Edge (9-1-1 Staff) and Michael Wainwright (Legal Counsel)

Mr. Babineaux called the meeting to order and asked that attendance be noted. Mr. Babineaux asked the Board to consider a motion to approve the minutes of the Tuesday, February 19, 2008 meeting. Mr. McClanahan moved and Mr. Anderson seconded the motion that the minutes be approved as submitted. The motion was unanimously approved.

Mr. Babineaux asked Ms. Carter for a financial report. Ms. Carter stated that these reports are considered draft until the end of the year financials are received and audited. Due to the timing of the receipt of the financial reports, both January and February financials are available. For the month of January, the District had monthly revenues of $450,714.33 with total monthly expenditures of $292,657.04, which resulted in $158,057.29 in excess revenue over expenditures. Cash on Hand - $2,431,768.10 with Total Fixed Assets - $21,450,832.84.

Ms. Carter stated for the month of February, the District had monthly revenues of $498,108.18 with total monthly expenditures of $233,982.31, which resulted in $264,125.87 in excess revenue over expenditures. Cash on Hand - $2,695,919.45 with Total Fixed Assets - $21,450,832.84.

Mr. Babineaux asked Ms. Carter for a status report on the parish-wide mobile data computer system project. Ms. Carter stated that on Thursday, March 6th a meeting was held with all the public safety agencies to discuss the status of the project and develop an installation schedule for the modems, computer mounts, power supplies and vehicle antenna mounts in each of the agencies’ public safety vehicles. During this meeting it was agreed that installation would begin on March 17th and the sub-contractor for installation of all equipment for Dataradio, agreed to work with the District and the agencies to perform the installs at remote locations throughout the parish based upon geographical locations or groupings of the agencies. The Caddo Sheriff’s Office will be the first installs with 103 units and will be performed at the CSO maintenance garage. Additionally, each fire district agreed to allow for the use of their fire stations’ bays to coordinate the installation of the surrounding agencies’ vehicles as well. Ms. Carter explained that the second grouping will be Fire District Eight, Vivian Police Department and North Caddo Ambulance District all of which will be performed at Fire District Eights facility. She related that the goal of Shreveport communications was to install 40 units per week using 2-3 men teams. Ms. Carter stated that the first install took three men 3 ½ hours; however, Shreveport Communications related that it was a learning experience for them and the subsequent installations should go quicker.

Ms. Carter stated that on March 13th the District had its first kickoff meeting with the Intergraph project management team to discuss the timeframes and associated tasks on the development of the mobile data client software application portion of the project. Ms. Carter has a project implementation schedule, which has not been issued yet, pending any final changes that need to be made. Ms. Carter then stated that meetings with each of the public safety agencies will be scheduled to discuss the software features and functionalities, their agencies screen layouts or templates for the mobile data units and the development of training requirements. A proposed template will be drafted for each of the agencies, specific to their features and functionalities along with development of their training requirements. She reported that a three (3) day configuration workshop is being proposed for the week of April 22 – 24th for the public safety agencies. Ms. Carter stated that the next major milestone will be the Train-the-Trainer sessions to be held at the end of May for each of the Agencies. From May 21th, 1600 people will need to be trained before September 8th. Ms. Carter stated that different scenarios are being worked on to accomplish the training, utilizing different training locations and the number of sessions that can be done on a daily basis. Ms. Carter stated that September 8th is the target date to convert to the new system with all the agencies coming onto the system except the Shreveport Police Department. The conversion of the Police Department with units signing off and signing onto the new system a few at a time will begin after September 8th.

Ms. Carter stated that on the afternoon of March 13th a joint meeting with the District, Intergraph and Dataradio was held to discuss the estimated timelines associated with the development of the mobile data client portion of the project and the impact to the infrastructure portion of the project. A project schedule will be developed to incorporate all portions into the project and will be distributed to the Board upon receipt.

Mr. Babineaux asked for a report on the 800 MHz rebanding initiative. Ms. Carter asked the Board if they had received her email stating the FCC had granted us an extension until March 14, 2008 for submission of the District’s final Frequency Reconfiguration Agreement (FRA) for funding the rebanding initiative. Ms. Carter stated the FRA is the complete document that gives the statement of work from Motorola, the District and RCC and how much it will cost to completely reband the system. Ms. Carter explained that once the FRA has been submitted to Sprint Nextel, the TA and Sprint, within five days of receipt, will have to review and determine if there is sufficient information to proceed with negotiation. The District will then receive a Notice of Commencement if the FRA has been deemed sufficient and the 30-day negotiation period begins. If no agreement is reached, there will be a 20-day active mediation period involving the TA, the District and Sprint. If there is still no agreement after the 20-day mediation period, the TA will have 10 days to work to resolve disputes and submit a proposed resolution memorandum to the FCC. The FCC can either agree or disagree with the TA mediator. Ms. Carter stated that on January 17, 2008, the FCC issued a Public Notice that stated that the District must file a waiver request with the FCC if the District is not going to be completed with rebanding by June 26, 2008. Based upon the discussions with Motorola, they anticipate that it will take at least 13 months to complete, so the District will not make the June 26th deadline. As a result, the District will be submitting a waiver request to the FCC.

Mr. Babineaux called for any old business. Ms. Carter stated she wanted to update the Board on the draft proposal for prepaid wireless and Voice over Internet Protocol legislation. Ms. Carter explained that Mr. Wainwright had been working with the legal counsel of TracPhone on language being modified to go into the pre-paid wireless bill. Senator Murray, a Senator from New Orleans, had agreed to sponsor this bill as well as the VoIP bill. Sponsorship from the Caddo delegation will be solicited so that these bills will not be perceived as only New Orleans’ issues but statewide issues. Ms. Carter stated that copies of the completed bills will be sent on to the Board as soon as they have been finalized.

Mr. Babineaux asked for any new business. With no further business to be brought before the Board, Mr. Babineaux adjourned the meeting.