Board Members Present: Clarence Babineaux, Van Anderson, Archer Frierson III, Fred McClanahan, Reverend Roy Thomas, David McCullough

Board Members Absent: Sam Williamson

Others Present: Martha Carter, Judy Rachal, Richard Stewart, Howard Adkins, Wes Edge, Arthur Meacham, (9-1-1 Staff), Michael Wainwright (Legal Counsel)

Mr. Babineaux called the meeting to order and asked that attendance be noted. Mr. Babineaux asked the Board to consider a motion to approve the minutes of the Tuesday, June 19, 2007 meeting. Mr. McClanahan moved and Reverend Thomas seconded that the minutes be approved as submitted. The motion was unanimously approved.

Mr. Babineaux asked Ms. Carter for a report on the monthly financials. Ms. Carter stated within the agenda package were the financial statements for both months of June and July, since no meeting was held in July. For the month of June, the District had monthly revenues of $318,810.33 with total monthly expenditures of $170,029.69, which resulted in $148,780.64 in excess revenue over expenditures, with total cash on hand - $3,141,155.03.

Ms. Carter reported that after conferring with the District’s CPA and the District’s investment agent through Morgan Keegan, on January 30, 2007, $1,235,405 was invested into Federal Home Loan Mortgage Corp. Discount Note, (FHLMC), an approved governmental investment instrument for the district, for six months due to the higher earning interest rates. On July 23, 2007, this initial investment plus interest earning from the FHLMC or $1,265,459 was invested into a Federal Home Loan Bank discount note, which will mature on 11/15/07. Ms. Carter explained that these funds will be transferred back into the District’s checking account in preparation of issuing debt service payments in the amount of $1,155,651.75, which will be due 12/1/07.

Ms. Carter stated on January 30, 2007, an additional investment was made with the proceeds from the settlement with TDS Telecom, into a three month FHLMC discount note. Upon maturity on 4/23/07, that total was invested into a federated money market account in anticipation of issuing payment to the New AT&T for the 9-1-1 system.

Ms. Carter stated on July 30th, after conferring with the District’s CPA and the District’s investment representative with First National Bankers Bank, an additional $490,493.33 was invested in an FNMA Discount Note maturing 12/10/07. The interest income will be $9,056.67. Ms. Carter stated that she had only budgeted $50,000 in investment earnings for the year 2007, however, because of the District’s investment earnings were doing so well, she anticipated that total interest earnings would be closer to $80,000.

Ms. Carter stated that for the month of July, the District had monthly revenues of $372,525.38 with total monthly expenditure of $251,390.40, which resulted in $121,134.98 in excess revenue over expenditures. Cash on Hand - $3,262,306.83. Total Fixed Assets are $21,450,832.84.

Ms. Carter stated now that the District’s audit had been completed in June, the year end budget process would begin in September and the Budget Sub-committee would probably reconvene in October for the end of year closing, along with preparation for the development of the draft 2008 Operating Budget.

Mr. Babineaux asked Ms. Carter for a status report on the parish-wide mobile data computer system project. Ms. Carter reported that contract negotiations with Dataradio for the infrastructure portion for the parish-wide mobile data communications system project had been finalized for $2,395,411.00 for the 700/800 MHz dual band system. The contract was submitted to the City Attorney’s Office for final review. On July 24th the City Attorney’s Office notified the District that City Council approval would not be necessary as originally thought. Ms. Carter stated that since the grant monies had already been budgeted and approved by the City Council in 2004, the Mayor can execute the agreement to expend the funds without further council approval. Five original signed copies of the agreement were given to the Shreveport Police Department to secure the required 13 authorizations through the City departments prior to execution by the Mayor. Once the agreement is executed, Dataradio will have ten months to complete.

Ms. Carter stated that contract negotiations with Intergraph are taking longer than anticipated for the mobile data client software portion of the project. Ms. Carter reported that contract negotiations with Intergraph began on Wednesday, June 6th with their original bid in the amount of $987,224. Intergraph has submitted a revised contract price of $486,399. Due to the complexity of the software interfaces that will have to be designed to accomplish remote access to the various computer systems from public safety units in the field, conference calls have been held with Intergraph and one of their sub-contractors. Negotiations were suspended during the week of August 6th due to all participants attending the APCO conference. Ms. Carter stated that now that everyone has returned from the conference, further conference calls are being scheduled with RCC and Intergraph. Ms. Carter stated that once the contract negotiations with Intergraph for the mobile data client software have been resolved, the purchasing of the mobile data units can begin. Ms. Carter stated that the critical part of this project will be getting all of the interfaces developed, the mobile data computers purchased, and installed in all of the public safety vehicles within the ten month time-line of the infrastructure development.

Ms. Carter reported that the District and Police Department were able to successfully complete and submit an application for the 2007 COPS Technology Program Grant prior to the June 29th deadline. Ms. Carter stated that if the District is successful in the 2007 COPS grant application, it will fund additional system enhancements to the current parish-wide mobile data system and will enable the expansion of the mobile data infrastructure into Bossier and DeSoto parishes. Ms. Carter stated that notification of grant awards should be in September.

Mr. Babineaux asked for a report on the status of the 800 MHz reconfiguration project. Ms. Carter reported that the District received a signed Planning Funding Agreement (PFA) from Sprint Nextel on March 20, 2007 and received the executed agreement from Motorola on March 29, 2007. On March 9th, the first rebanding planning meeting was held with Motorola, RCC, and staff since the agreement approval, to discuss the development of the Frequency Reconfiguration Agreement (FRA). Also invited were the Bossier Parish Sheriff’s Office and the City of Bossier, since they were close to having their planning funding agreement finalized. Ms. Carter stated that coordination between Caddo and Bossier agencies is critical since there are shared radio users between the three systems. She explained that involving them in the initial planning meetings can possibly avoid having to reprogram certain radios multiple times to insure that the District maintains interoperability with those users on the Bossier systems.

Ms. Carter further stated that Motorola outlined their proposal generation process and provided a timeline of approximately 3.7 months for delivery of the FRA after the kickoff meeting date. A FRA delivery date of August 31, 2007 was provided to the District by Motorola. After discussion with RCC, the District Staff, and an estimated time to review the Motorola proposal, a proposed submission date to Sprint Nextel for a FRA proposal is September 20, 2007.

Ms. Carter stated that every two weeks, updates are sent to the FCC’s Transition Administrator (TA) on the progress that the District is making with the development of the FRA. The TA stated that the District only had two weeks to review the proposal after Motorola’s submittal, rather than the requested three weeks. Ms. Carter replied that she would not jeopardize public safety over the artificial deadline of September 20th. Due to the timeliness of Motorola’s data collection process, it does not look like the September 20th deadline would be met. Ms. Carter further stated to the TA that the District would make a good faith effort to try and meet the projected time line.

Mr. Babineaux asked for any old business. There being none, he asked for new business. Ms. Carter stated that during a routine maintenance site visit to the Ellerbe Rd. Tower Site on Bent Tree Drive, the District’s Radio Systems Manager discovered a sink hole forming under the slab that the generator sits on. Raley and Associates, a civil engineering firm, who had performed engineering work for the District in the past, was contacted to perform an assessment of the problem and made a recommendation of installing three piers to stabilize the area. Additionally, Mr. Jeff Raley provided the names of three foundation contractors that he knew to be capable of performing such work. Ms. Carter reported that she had prepared a request for proposals to send to those firms but also solicited information from Mr. Babineaux concerning other contractors who would be available to do this small of a project. Mr. Anderson and Reverend Thomas also provided input on foundation contractors where they were familiar with their work and Ms. Carter stated that she would send them a request for proposal as well.

Mr. Babineaux asked for any further business. With no further business to be brought before the Board, Mr. Babineaux adjourned the meeting.