Board Members Present: Clarence Babineaux, Fred McClanahan, Archer Frierson, Sam Williamson, Reverend Thomas, David McCullough, and Van Anderson

Board Members Absent: None

Others Present: Martha Carter, Judy Rachal, Richard Stewart, Arthur Meacham, Howard Adkins, Wes Edge (9-1-1 Staff), Michael Wainwright (Legal Counsel) and Director Tonya Reeves, Caddo Parish Sheriff’s Office

Mr. Babineaux called the meeting to order and asked that attendance be noted. Mr. Babineaux stated that the next order of business was election of officers. Mr. Babineaux explained that there were three positions that were up for election: Chairman, which he currently held; Vice Chairman, currently held by Reverend Thomas, and Secretary, currently held by Mr. Anderson. Since there are no protocol for term limits, Mr. Babineaux stated he would be happy to remain at the position of Chairman, or step aside at the will of the Board. With that statement, Mr. Babineaux opened the floor for nominations. Mr. Williamson made a motion that Reverend Thomas be nominated for the office of Chairman. Mr. McClanahan seconded the motion and Mr. McCullough moved that the nominations be closed. Mr. Babineaux asked if Reverend Thomas would accept the nomination for Chairman from the floor. Reverend Thomas accepted. The Board then unanimously approved Rev. Thomas’ appointment. Mr. Babineaux opened nominations for Vice Chairman. Mr. McClanahan nominated Archer Frierson and Mr. Williamson seconded the nomination. Mr. Babineaux asked Mr. Frierson if he would accept the nomination. Mr. Frierson stated he would accept. Mr. McCullough moved that nominations be closed and Reverend Thomas seconded the motion. The Board unanimously approved Mr. Frierson for Vice Chairman. Mr. Babineaux opened nominations for the office of Secretary. Mr. Frierson made a motion that Mr. Anderson continue in the position of Secretary and Mr. Williamson seconded the motion. The Board unanimously approved the motion.

Mr. Babineaux called for approval of the Tuesday, March 18, 2008 meeting minutes. Reverend Thomas moved and Mr. Williamson seconded the motion to approve the minutes. The Board unanimously approved the adoption of the minutes.

Mr. Babineaux asked for a report on the monthly financial statement. Ms. Carter distributed copies of the financial statements to the Board. Ms. Carter stated due to the timing of the receipt of the bank statements, the monthly financial reports were not prepared in time for inclusion in the agenda package prior to mailing. Ms. Carter explained that the copies were considered draft because the end of the year financials would not be completed until the audit had been completed, which was currently scheduled for April 18th through May 2nd. Ms. Carter stated that Cook and Morehart, CPA’s will continue to report the District’s monthly financials on a cash basis until all account receivables and payables for 2007 had been received and posted. For the month of March, Ms. Carter stated that the District had monthly revenues of $262,073.93 with total monthly expenditures of $130,514.59, which resulted in $131,559.34 in excess revenue over expenditures. Cash on Hand - $2,827,471.92. Total Fixed Assets - $21,450,832.84.

Mr. Babineaux asked for a report on the parish-wide mobile data computer system project. Ms. Carter stated that included in the agenda package was the latest project schedule for Intergraph, which outlined the tasks and project timelines for the mobile data computers and mobile data client software portions of the project. Also outlined were the proposed schedules for installation of the modems, computer mounts power supplies and vehicle antenna mounts in each of the agencies’ public safety vehicles. Ms. Carter explained that the schedule was based upon installations by the sub-contractor, Shreveport Communications, beginning on March 17th. She stated that all 103 units had been installed in the Sheriff’s Office vehicles. She reported that Fire District 8 installations had been completed and that work would begin next with the Vivian Police Dept. Ms. Carter stated that Shreveport Communications had improved their installation process and were up to six vehicles per day. Ms. Carter explained that at this point in the implementation planning, the week of September 8th was the target date for system cutover if the software portion of the project was ready.

Ms. Carter further stated that on the week of April 21-25th, Intergraph would be conducting an I/Mobile Workflow and Configuration Workshop here. She stated that during this workshop the agencies would be able to see screen layouts for the different agency categories. All of the system’s features and functionalities will be discussed during the week and hopefully develop a draft template. She explained that ultimately, these templates would be incorporated into the Train-the Trainer and End User training classes on May 20th and 21st as well.

Ms. Carter stated that on April 7th a meeting was held with all of the agencies to discuss the Train-the Trainer courses and the logistics of getting all the public safety field personnel trained on the software features and functionalities of the mobile data computers. Ms. Carter reported that four facilities have been volunteered for their use. The Shreveport Police and Fire Department Training Academies, the Caddo Parish Sheriff’s Office Training Facility and Caddo Parish Fire District #1, located in Blanchard. She explained that the District would be setting up ten laptops at each of the off-premise facilities so that the end user will be trained on the new software specific to their agency. Ms. Carter reminded the Board that mobile data computers are not their primary means of dispatching. They will still be dispatched as they are now and will still have their radios.

Ms. Carter reported that one problem has been found with the structural analysis of the KMSS Tower, south of Oil City. Ms. Carter stated that the District leases tower space on this tower for the radio system currently. She explained that the tower failed the structural analysis not for adding equipment to the tower but failed the current guidelines for the existing equipment. Ms. Carter explained that the standards had become more stringent in the last few years and that a conference call was scheduled for Thursday with Pate Engineering and RCC to make sure the District was interpreting the findings correctly. She stated that the District would be looking at options for reinforcing a section of the tower to allow for the additional load or engineering options to use/modifying the existing antennas so that the mobile data project would not be delayed. Ms. Carter stated that KMSS had offered to allow the District to proceed with the installation of the additional antennas on the tower if the District assumed all liability. Ms. Carter stated that she rejected that offer. Ms. Carter answered questions from the Board on the new engineering/structural standards and safety of our existing voice system on the KMSS tower.

Mr. Babineaux asked for a status report on the 800 MHz rebanding initiative. Ms. Carter stated that on March 13th the District’s Frequency Reconfiguration Agreement (FRA) had been submitted to Sprint Nextel, and on March 20th the District received a letter from Sprint stating that based upon their initial review of the District’s proposed FRA, it was “sufficiently complete” for negotiations to begin. She stated that on March 21st the District received a Notice of Commencement from the TA, and the 30-day negotiation period began. She explained that if no agreement was reached within 30 days or by April 21st there would be a 20-day active mediation period involving the TA, the District and Sprint. Ms. Carter explained that scheduling a meeting with Sprint had been problematic. She stated that on March 31st, the Sprint negotiator requested the first negotiation meeting to be conducted on April 17th with only 4 days before the mandatory mediation period. Ms. Carter stated she had expressed her concern with waiting until that date. She explained by delaying the negotiations, it would force the District into mediation due to their scheduling conflicts. Ms. Carter explained that the FCC Public Notice requires that the District file a waiver request with the FCC if the District is not going to be completed with rebanding by June 26th. The notice also stated that if the District had not signed a Frequency Reconfiguration Agreement by the April 15th, the District would have to file an interim waiver, which stated the dates that the District expected to sign the FRA. Ms. Carter stated that based upon the fact that the District will not have a signed FRA by April 15th and that rebanding will not be completed by June 26th, a waiver would have to be filed.

Mr. Babineaux asked if there was any old or new business to bring before the Board. There being none, Mr. Babineaux then expressed his thanks to the Board, stating he had enjoyed serving as the Chairman and that he felt that Reverend Thomas would do a good job for the District. With no further business to be brought before the Board, Mr. Babineaux adjourned the meeting.